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Privacy Policy

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Tamkeen | Swaida Scholars Network


Last updated: 24/10/2025

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1. Introduction

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We respect your privacy and are committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website or interact with the Network.

We process data in accordance with the UK General Data Protection Regulation (GDPR) and related data protection laws.

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2. Data We Collect

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We may collect the following types of information:

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A) Information you provide directly:

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  • Name and surname
     

  • Email address
     

  • Academic or institutional affiliation
     

  • Information provided in contact forms or membership applications
     

  • Consent preferences (e.g. newsletters)
     

b. Information collected automatically:

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  • Cookies and analytics data (e.g. browser type, IP address, pages visited)
     

  • Device information used to access our website
     

c. Donation information:


When you donate, your payment is processed by PayPal or another secure payment provider.
We do not collect or store your card details.
We may receive limited transaction details from PayPal (e.g. amount and confirmation) for record-keeping and donor acknowledgement.

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3. Purpose of Data Use

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We use your data to:

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  • Manage membership applications and volunteer registration
     

  • Send newsletters and updates (if you have consented)
     

  • Communicate about events and activities
     

  • Process donations and issue acknowledgments
     

  • Improve website performance and user experience
     

4. Legal Basis for Processing

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We rely on the following lawful bases under GDPR:

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  • Consent: for newsletters or cookies.

  • Contract: when processing membership or event participation.

  • Legal obligation: where required by law (e.g., financial records).

  • Legitimate interest: to operate and improve our website and communications.

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5. Data Storage and Retention

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Personal data is stored securely on password-protected systems and only accessible to authorised volunteers or administrators.
We retain data only as long as necessary for the purposes outlined above or to comply with legal obligations.

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6. Sharing Your Data

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We do not sell or trade your personal information.
We may share it with:

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  • Trusted service providers (e.g., website hosting, email newsletters)
     

  • Payment processors (e.g., PayPal)
     

  • Regulators or authorities if legally required
     

All third-party providers must comply with GDPR standards.

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7. Cookies

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Our website uses cookies to enhance user experience and track website usage statistics. You can control or disable cookies through your browser settings.
Some parts of the site may not function properly without them.

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8. Your Rights

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Under GDPR, you have the right to:

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  • Access the personal data we hold about you
     

  • Request correction or deletion of your data
     

  • Withdraw consent at any time
     

  • Object to certain types of processing
     

  • Request data portability
     

You can exercise your rights by contacting us at info@tamkeen-swaida.org 

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9. Data Security

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We take appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse.

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10. Changes to This Policy

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We may update this Privacy Policy from time to time.
The latest version will always be available on our website, with the revision date clearly indicated.

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11. Contact Us

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For questions or data-related requests, please contact us at: info@tamkeen-swaida.org
 

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